General Information
The Electronic W-2 transmittal is a program that requires payroll providers and employers with 250 or more employees to transmit W-2 and W-2C returns using the Social Security Administration's EFW2 and EFW2C format. Payroll providers who file payroll returns and complete W-2s for employers and any employer that has 250 or more employees are required to participate in the pilot project as stated in
86 IL Adm. Code Section 100.7300(b)(2).
Employers who do not meet the above requirements but wish to electronically file W-2s are strongly encouraged to register and electronically transmit their files.
Transmitter Registration
Transmitters will be required to register with us to obtain or register a Logon ID (ETIN) and receive test and production passwords if they do not already have a Logon ID and passwords.
Specifications
File layout requirements, program information, and contact information are available in The Form W-2 and W-2C Electronic Filing Specifications guide.
Upload/Download Program
The HttpsPost Utility Program transfers files to and from the Illinois Department of Revenue's (IDOR) Gateway server via the Internet using Secure Socket Layer (SSL) technology. The utility runs as a stand-alone application under Microsoft Windows 95, 98, NT, 2000, and XP. To install, copy the executable file, HttpsPost.exe, to an empty directory or folder.
Acknowledgement Retrieval
Acknowledgement retrieval is critical to ensure your file has been accepted. There are two different methods available for retrieving your Acknowledgements. You may either log back into the gateway utility program and retrieve a Detail Acknowledgement2 file or you may log into a user-friendly web application that provides an overview of whether your file was accepted or rejected and the specific errors for any rejected files.
Social Security Administration
"Visit the Social Security Administration's web site for more information about the EFW2 and EFW2C program and to download SSA specifications."
Here is the link to the SSA web site:
http://www.ssa.gov/employer/pub.htm
